Fleet Management now offers an online reservation system for short-term rentals of university vehicles.
The link to the reservation system and additional information are available on the Fleet Management Request a Vehicle page. After completing a reservation, renters will receive a confirmation email.
If the reservation is made online, there is no need to use the printed vehicle order form. By reserving the vehicle online, the employee is confirming that the rental is approved by their department and that it is compliant with relevant fiscal policies. Fleet Management strongly recommends that employees forward their confirmation notification email to their department approver.
This new option should allow departments more flexibility when making reservations since they can be made at any time and do not require calling Fleet Management directly. However, for reservations or changes made within 24 hours of the scheduled pickup, the employee must contact Fleet Management to ensure there are no issues or delays with the reservation. While reservations can be placed at any time, the keys to a vehicle can be retrieved only between 8 a.m. and 5 p.m. Monday through Friday.
If a UT-owned vehicle is not available, Fleet Management may substitute an Enterprise vehicle. The state contract rates will apply.
Bus rentals will not be made through the online reservation system and individuals will need to contact Fleet Management directly to arrange these trips.
For more information, contact Fleet Management at 865-974-2134.