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Human Resources has developed websites and training documents to assist departments in complying with E-Verify requirements. These resources are accessible here.

The requirement went into effect on January 1, 2012. E-Verify is an Internet-based system that allows an employer, using information reported on an employee’s Form I-9, Employment Eligibility Verification, to determine the eligibility of that employee to work in the United States.

Human Resources handles the entry into the E-Verify system, but departments are required to submit I-9 paperwork to HR within three days of a hire. Failure to abide by these regulations can result in daily fines (between $500 and $1,500 per incident) and up to and including debarment from federal research.

Since 2009, UT has used the E-Verify process for employees that are paid from a grant or contract with a Federal Acquisition Regulation (FAR) clause. The new regulations require the university to perform the function for all new workers and existing employees who move to the FAR clause grants.

For additional information or to schedule a departmental training, call the HR Call Center at 946-8847 or e-mail Human Resources at